When is Open Enrollment for changes
effective for January 1, 2014?
Open enrollment will take place November 1st thru November 22nd, 2012. All benefit changes and/or new enrollments must be submitted using the
system no later than 5:00 p.m. on Friday, November 22nd.
What is the process for submitting
plan and dependent changes during Open Enrollment?
Open Enrollment changes, including medical and
dental plan changes, dependent additions/deletions, health opt-out, Flexible Spending Account, Additional Life Insurance and Long Term Disability (eligible bargaining units) will have to be done through the
system. Additional Life Insurance requests will be accepted online through The Standard's website
How do I access the Open Enrollment
Employee Online system?
The Open Enrollment Employee Online system is accessible through the City’s intranet or through the City’s internet (www.riversideca.gov).
From the City’s internet, click on the Online Services link then
click on the "Employee Online" link. From the intranet page, you must click on the “Employee Online” link.
What is my
Employee Online login? Who do I contact if I forgot my password?
Your login is your 5 digit employee identification
If you have forgotten your password and have an e-mail on file, you can utilize the “I forgot my password” link located on the main login screen. A temporary password will be e-mailed to the e-mail address on file. You can also contact the
IT Help Desk at (951) 826-5508 during normal business hours (M-F,
8-5) to have it reset.
What if I am on
an approved Leave of Absence and cannot access a City computer during the Open Enrollment period?
If you are on an approved leave of absence during the Open Enrollment period you can still access the
Employee Online system through the City’s internet (www.riversideca.gov) under the
Online Services link.
If you need further assistance, please contact the Human Resources
Benefits Team at (951) 826-5639.
Do I need to login to the Open Enrollment Employee Online system even if I am
NOT making any benefit changes for 2014?
No, all existing benefits will carry over to the new year,
EXCEPT for the Health opt-out program and Flexible Spending Accounts (FSA). If you want to continue to participate in the health opt-out program, or the
flexible spending health or dependent care programs you must designate new amounts and submit
a new request through the
Employee Online system.
Can I go back and make additional changes after I submit my benefit changes online?
Yes, you may access the Open Enrollment system as
many times as you need during the Open Enrollment period and make
additional changes to any online changes submitted up until November 22nd. You must first delete any existing pending requests
before you can submit a new one. Please contact Human Resources at
(951) 826-5639 if you experience any problems.
Where can I find out about plan change
updates and new 2014 rate information for each of the Health and Dental plans?
Plan summaries and 2014 rate information for the various Health and Dental plans can be found
on the Human Resources Benefits webpage under the “Open Enrollment” link. (http://www.riversideca.gov/human/benefits/benefit-open-enrollment.asp)
When do I begin paying for any new benefit changes
made to my medical and/or dental coverage?
Medical and dental premiums are paid a month in
advance; therefore, benefit premiums for 2014 will be reflected on your first paycheck in December dated 12/13/13.
When will my Open Enrollment changes take effect?
Any plan changes made during the Open Enrollment
period to your medical and/or dental coverage, flexible spending accounts and Long Term Disability will be effective January 1,
Coverage effective date for Additional Life Insurance will vary
based on the completion of the medical underwriting process (as
need to change my address with my Medical and/or Dental
provider, what is the process?
You will need to submit your address changes
Employee Online system. Once you have accessed the
system, under Personal Information, click on "Home Address", click
on "Update Record", make any necessary changes and click submit.
if I miss the Open Enrollment deadline of November 22nd?
If you miss the Open Enrollment deadline to submit
changes to your medical and/or dental plans or add eligible
dependents, you will need to wait until next year's Open Enrollment
season to make these changes; unless you experience a
What if I experience a Qualifying Event during the month of November?
If you have a
(marriage, birth of a child, loss of coverage, etc.) during the month of November (1st-30th), you may add eligible dependents to your medical and/or dental plan within 30 days of your qualifying event. Please note that qualifying events during the month of November are handled separately from Open Enrollment changes.
Coverage effective date for Qualifying Events may be December 1, 2013 or January 1, 2014, depending on the qualifying event. To submit your request, you will need to complete
paper enrollment forms (only for qualifying events in November); please contact the Benefits division at (951) 826-5639 to obtain forms.
want to sign up for Additional Life Insurance during Open
Enrollment; how do I submit my request?
Enrollment requests for
Additional Life Insurance will now be accepted through The Standard's website. Employees interested in applying for Additional Life Insurance can access the link via the
Employee Online system; under step 2 simply click on "Add'l Life Ins".
want to enroll in Long Term Disability during Open Enrollment;
Am I eligible? How do I submit my request?
Executives, Management I and II and IBEW Supervisory employees are eligible to enroll in LTD during the Open Enrollment period or upon promotion. Enrollment requests for LTD will be accepted thru the Open Enrollment Employee Online system.
Premiums are paid on an after-tax basis by Executives, Management I and II employees. Premiums for IBEW Supervisory employees are paid on a pre-tax basis from the City Deferred Compensation contribution.
Employees in the Fire and Police Units may enroll in LTD coverage through their respective associations. IBEW Field employees are automatically enrolled in LTD coverage.
Employees in the General, Confidential and Refuse units/group are not eligible to participate in LTD; these units/groups are covered by the State Disability Insurance (SDI) program.
Who are considered my eligible dependents?
Eligible dependents that you may want to add to your medical and/or dental plan are outlined in
Personnel Policy V-9
Health Insurance and include:
- Spouse – A spouse as defined or recognized under State law or registered domestic partner
- Child –a biological or adopted child, a stepchild or a legal ward (guardianship)
- Grandchild (Legal dependent other than child) –a biological, adopted or step-grandchild for whom the employee has legal guardianship.
What are the age limits for dependents to be covered by the City's Health, Dental, and Vision plans?
Per the Health Care Reform Law, eligible dependents can be covered under the employee's health plan up to age 26. The City has also extended Dental and Vision coverage to these dependents.
If I am adding an eligible dependent, do I need to submit any supporting documentation with my employee online request (marriage certificate,
birth certificate, etc)?
If you have added an eligible dependent during the Open Enrollment period, you must submit supporting documentation to the Human Resources
Benefits Division by 5:00 p.m. on November 22nd. Be sure to indicate
your 5 digit employee ID number at the top right hand side of any
documentation. Please refer to the
Dependent Verification information sheet for additional
I email or fax my dependent eligibility documents?
Yes, you may email a scanned copy of the
email@example.com or fax it to 951-826-2421 or you
may stop by the Human Resources Office and drop off a copy
personally. All documentation must be submitted by 5:00 p.m.
on November 22nd.
How do I
verify and/or correct dependent information?
If dependent information (social security number, date of birth, address, etc.) is listed incorrectly in the
Employee Online system, you may correct it by clicking "Dependent Information”
and selecting the appropriate dependent. You will be redirected to another screen where you will be able to override existing information with correct information.
When finished click the “save” button.
How do I add a dependent to the “Dependent Information” screen?
You may add a dependent to the “Dependent Information” screen;
simply click on the “add record” button and complete all required information about your dependent. Keep in mind that adding dependents to the “Dependent Information” screen
DOES NOT add them to your medical and/or dental coverage; please refer to subsequent questions for additional information.
How do I drop an
existing dependent from my coverage?
If you wish to drop an existing dependent from your medical and/or dental coverage you may do so by following these easy steps:
- Click on “Step 2 – Benefit Selection” link.
- Click on the Medical/Dental link under Coverage Type.
- On the "Update Open Enrollment Benefit" screen uncheck
only the box next to the dependent(s) you wish to remove
from your coverage (Note: An unmarked checkbox next to the
dependents name will tell the system you do not want to
enroll that dependent into your plan.)
- If applicable, check the arbitration certification checkbox to
acknowledge that you have read and agree to the arbitration
- Click the "Save" button to process your request.
I need to designate a Primary Care Physician for each dependent?
The Open Enrollment Employee Online system does not allow for designation of a Primary Care Physician (PCP). However, if you are a
NEW member to Anthem Blue Cross HMO or Delta Care HMO, you will need to
designate a PCP for yourself or your dependent(s). This will consist of a two-step process.
- You must first locate a doctor near you by accessing the provider’s website: please visit
Anthem Blue Cross or
- Once you have decided on a PCP, you must contact Blue
Cross at 800-227-3613 or Delta Care at 800-422-4234 any time
after December 15, 2013
to inform them about your PCP designation. PCP selections
are not required for Blue Cross PPO, Kaiser, Delta Dental or Local Advantage.
Can I switch to another medical or dental provider during Open Enrollment?
Yes, you may make changes to your existing medical and/or dental coverage during the Open Enrollment period only.
Will my current benefits rollover to the next calendar year?
If you decide you don’t want to change medical and/or dental providers, your existing coverage will rollover to the
How do I verify that my dependents have been added to my medical and/or dental plan?
When adding a dependent through the Employee online system, you will need to create a dependent profile under
Step 1. Dependent Information. Once the dependent profile has been created, you will need to continue to
Step 2. Benefits Selection. On the Open Enrollment Benefit Selection screen:
1. Click on the "Medical" and/or "Dental" link.
2. On the Choose Open Enrollment Benefit screen, click on the Plan you desire.
3. On the Add/Switch Open Enrollment Benefit screen, select your Coverage Category and under Covered Dependents place a check mark for each Dependent you wish to add to your coverage.
4. If applicable, click on the Arbitration Certification check box.
5. Click on the ‘Save’ button to submit your request.
Lastly, click on "Benefit Confirmation" to review your request and verify
your changes have been submitted. Print a copy for your records.
I opted out of my Medical coverage during 2013; will this selection rollover to 2014? Do I need to submit proof of coverage?
No, the Health Opt-out (Health Reimbursement Program) selection you made for 2013 will not carry over to calendar year 2014.
Proof of coverage is needed for all employees who will opt-out during 2014.
Be sure to indicate your 5 digit employee ID at the top right hand side of any documentation. Please note that only General Unit, Management, Confidential, Executive,
Fire, Fire Management, RPOA, RPOA Supervisory, IBEW, and IBEW Supervisory employees have this option available in their medical selection screen. Employees in the Refuse and RPAA units may choose to “decline” medical coverage, but are not eligible for a stipend.
my spouse is also a City Employee and I opt out of Health coverage
to be covered under his/her plan, do I need to provide proof of
No, all you need to do is send Human Resources an
firstname.lastname@example.org letting us know the name and
employee ID of your spouse. If you don't have access to email,
you may contact us at 951-826-5639.
is the difference between Pre-Tax and After-Tax Plans?
When enrolled in a Pre-tax Medical and/or Dental Plan, premiums are deducted from the employee's check before
Federal, State and Medicare taxes are calculated.
Having premiums deducted on a Pre-tax basis reduces the amount of taxable income. Premium contributions made by an employee for the cost of coverage for a
registered domestic partner must be paid on an After-tax basis unless the domestic partner is a qualified tax dependent per IRC 152. In
addition, an employee may not make pre-tax contributions to a Flexible Spending Account on behalf of a domestic partner. All employees should select a Pre-tax plan unless they have a registered domestic partner covered under their Medical and/or Dental
Flexible Spending Account (FSA) Plans
I have an existing Flexible Spending Account (FSA); will my contributions continue for
No, participation in the Flexible Spending Account plans must be renewed each calendar year during the Open Enrollment period. You must renew your contribution by following the steps indicated in the question below.
If you do not submit a new request, participation in an FSA plan
will terminate effective 12/31/13.
How do I enroll in the FSA plan(s) for calendar year
To enroll in one or both of the Flexible Spending Account (FSA) programs:
Start by clicking on the “Benefit Selection” link in
Employee Online, then follow the steps below:
- Click on the "FSA Health Care or FSA Dependent Care" link.
- On the Add Open Enrollment Benefit screen, enter an
Annual Deduction Amount.
- Click on the "Save” button to submit your request.
What is the maximum annual contribution for the FSA Health and Dependent Care Plans?
The maximum annual contribution for the Health Care Spending account is $2,500. The maximum annual contribution for the Dependent Care Spending account is $5,000. Contributions will be deducted from your paycheck bi-weekly for 24 out of 26 pay periods.
Is there an administrative fee to participate in the FSA Health or Dependent Plan?
The administrative annual fee to participate in either the FSA Health Plan, Dependent Plan or both
is $72 ($3.00 per pay period will be deducted on a bi-weekly basis).
What is the contact information for the FSA if I have any additional questions regarding the plan?
You may contact Tri-AD regarding the FSA plan(s) via phone at 888-844-1372 or visit their website at
What if I don't use the full amount I designated for either FSA Health or Dependent Care?
Any unused contributions to either your FSA
Health or Dependent Care accounts will be forfeited at the end
of the year. Therefore, make sure you allocate annual